OFFICE OF THE SECRETARY
Legislative Sector Support
Division Manager: Ms. Sandisiwe Schalk
The Legislative Sector Support provides administrative support to, and facilitates the effective functioning of the Speakers’ Forum and other sector structures. The Legislative Sector Support acts as a communication link across the legislative sector on all sectoral matters.
The Legislative Sector Support provides various forms of support to the legislation sector. This includes:
- Providing administrative and content support to the Speakers’ Forum and SALSA.
- Facilitating the effective coordination of the Speakers’ Forum, its task teams and other sector structures that undertake activities on behalf of the sector.
- Providing technical support to develop sector frameworks, manage sector projects and facilitate implementation of joint programmes.
- Facilitating effective reporting and conducting monitoring at sector level.
- Managing sector funds, knowledge and records
Strategic Management and Governance
Division Manager: Vacant
The Strategic Management and Governance Division offers advice and support for the strategic management of Parliament, by providing:
- Strategic planning and strategic advisory services to enhance decision-making
- Facilitation of strategic and governance processes
- Publication of governance documents
- Project and programme management services
- Assurance services
- Business intelligence and analytical services
- Monitoring and evaluation of strategy implementation
Financial Management Office
Chief Financial Officer (CFO): Mr Jason O'Hara
The Finance Management Office is responsible for the effective financial management of Parliament, including the exercise of sound budgeting and budgetary control practices, the operation of internal controls and the timely production of financial reports, by ensuring compliance with financial norms and standards determined for the Parliamentary Service and with generally recognised accounting practice.
The Finance Management Office consists of the following two sections:
- Finance Management Section
- Management Accounting Unit
- Financial Accounting Unit
- Supply Chain Management Section
- Risk, Demand and Planning Unit
- Strategic Sourcing and Acquisitions Unit
- Logistics, Fixed Assets and Disposal Management Unit
Chief Audit Executive: Ms Emilize Nezar
The Internal Audit (IA) Unit is established in terms of section 50 of the Financial Management of Parliament and Provincial Legislatures Act (FMPPLA), and operates in terms of the Internal Audit Charter. The IA Unit provides an independent assurance and consulting services on the adequacy and effectiveness of governance, risk management and internal control processes. This aims to enable the Audit Committee and Management to effectively discharge their responsibilities, and to assist the institutional to achieve its operational, reporting and compliance objectives. Hence, the IA Unit has been positioned to partner with Management for further improvement of the business environment.
- The Internal Auditing division provides internal auditing services to Parliament
Registrar of Member's Interests
Acting Division Manager: Adv. Anthea Gordon
The Office of the Registrar of Members’ Interests provides support to the Joint Committee on Ethics and Members’ Interests to carry out its functions as contemplated in terms of Joint Rule 124. In terms of the Code of Ethical Conduct and Disclosure of Members’ Interests, the Registrar of Members’ Interests must keep a register of the registrable interests of Members of Parliament, perform the duties in respect of investigations of breaches of the code and perform such other duties as the code requires.
The Members’ Interests division is responsible for assisting Members of Parliament with the annual disclosure of their interests. Services the division provides include:
- Providing forms for disclosure of interests.
- Regular update of disclosure of interests.
- Briefings/workshops for members on disclosure of interests to be registered.
- Guidance on ethical conduct.
- Guidance to members in the event of a breach of the Code of Conduct.
Governance, Risk and Compliance
Senior Manager: Risk and Compliance: Ms Julia Sefako
CORE BUSINESS BRANCH
Core Business Support
Divisional Manager: Ms. Ressida Begg
The Core Business Division provides the following services to Committees of Parliament, to Members of Parliament and to where applicable:
- Procedural advice
- Content Support
- Secretarial Support.
- Legal Advice
- Logistical support;
- Legislative drafting services
- Public education programmes
- Information and access to support public participation activities of the Houses and committees.
- These services are provided in support of the core constitutional mandate of Parliament that includes, Law making, Oversight, Public Participation, Co-operative governance and
- International engagement.
Knowledge and Information Services
Division Manager: Dr. Leon Gabriel
The Knowledge and Information Services Division supports the work of Members of Parliament through the provision of:
- Documentation Services.
- Parliamentary Information Centre (Library).
- Language Services.
- Research Services.
The key outputs are:
Research, information and analysis, professional multilingual communication services and knowledge creation and organisation.The divisional objectives are:
- To enhance committee oversight of government departments, Executive accountability and improve the quality of deliberations in committees and debates in the Houses of Parliament through the provision of information and research services.
- To enhance public participation and facilitate communication amongst Members of Parliament through the availability and efficiency of Language Services (translations, interpreting).
To enhance committee oversight of government departments, Executive accountability to Parliament and improve quality of deliberations in committees and debates in the Houses of Parliament through knowledge creation and sharing.
International Relations and Protocol
Division Manager: Mr. Dumisani Sithole
The Parliamentary Group on International Relations (PGIR) is a strategic body that was established by the Joint Rules Committee (Joint Rule 76 to 79) to manage Parliament’s involvement in international relations. It provides strategic direction on the implementation of policy positions emanating from Parliament’s international relations policy guidelines.
Its role is to guide participation and cooperation of the South African Parliament in international relations, in line with the values of the Constitution of the Republic of South Africa. Its mandate is summarised as follows:
- To implement the international relations policy agreed upon by the Joint Rules Committee.
- To coordinate Parliament’s international engagements, including its relations with other parliaments and membership of, and participation in international parliamentary organisations.
- To receive reports from parliamentary delegations and submit proposals for their tabling, referral and scheduling for debate to the Presiding Officers or other relevant parliamentary structures.
- To meet annually with members appointed by the Houses to serve in international parliamentary bodies and members of all sub-structures of the PGIR, as well as the chairpersons of the parliamentary committees dealing with international relations and cooperation, and trade and industry, to determine strategy and evaluate the international relations of Parliament.
SUPPORT SERVICES BRANCH
Parliamentary Communication Services
Divisional Manager: Mr. Moloto Mothapo
The Parliamentary Communications Services is responsible to improve the communication of the business of Parliament in order to increase public involvement, by developing and implementing a comprehensive communications strategy.
To improve Parliament’s relationship with stakeholders by developing and implementing a stakeholder management plan, and by increasing Members of Parliament’s satisfaction through an integrated and independent scientific survey.
The Parliamentary Communication Services (PCS) is established to help drive Parliament’s efforts to realise its constitutional obligations through: Awareness, Understanding, Appreciation, and Participation of citizens and civil society. The PCS is structured to deliver the following services:
- Multimedia production Services
- Website Publishing
- Photography Services
- Broadcasting Services
- Information & Content Development Unit
- Media Relations Management
- Internal Communication
- Public Relations
Human Resources Management
Divisional Manager: Mr. Mpho Mokonyana
The Human Resources Division is responsible for the acquisition, growth, retention and performance management of talent in Parliament in order to build a capable and productive Parliamentary Service that delivers enhanced support to Members of Parliament so that they may efficiently fulfil their constitutional functions.
The Human Resources structure is based on the HR Business Partnership model and comprises of the four pillars namely:
- HR Business Partners which is divided into two streams: Support Services and Core Business Support
- HR Shared Services,
- Strategic Centre of Excellence
- Labour Relations.
Member Support Service
Division Manager: Vacant
The division is responsible for the provision of services and facilities in accordance with the provisions of the Members’ Handbook.
- The division is also responsible for improving the usefulness, relevance and accessibility of integrated development programmes for Members of Parliament.
- The division is responsible for the creation of an effective and efficient productive support service that delivers enhanced support to Members of Parliament so that they may be better equipped to fulfil their constitutional functions.
Information Communication Technology
Division Manager: Ms. Fatima Boltman
The ICT Division is part of Programme 4 that provides the required ICT services to Members and staff to enable a well-run, capable Parliament.
The ICT Division’s strategic objective is to improve the provision, usage and management of ICT solutions and ICT infrastructure to meet the information needs of Members and staff. The primary activities of the ICT Division are:
- ICT Strategy and Architecture, which ensures that all aspects of ICT strategy development, including working towards understanding the overarching business strategy and aligning the ICT investment with the business strategy.
- ICT Infrastructure Support, which ensures that Parliament’s network infrastructure and associated systems run smoothly, perform within agreed targets of availability and provide a secure platform for Parliament’s business operations.
- Broadcast and Audio Visual Support, which ensures the production, use and management of both sound and visual solutions coupled with a common mission to provide, transmit and distribute content, including multi-media - analogue and/ or digital - in the field of video and sound production.
- Enterprise Resource Planning (ERP) Support, which ensures the development and support and maintenance of an integrated technical platform for human resources (HR), finance and supply chain management (SCM) business processes.
- ICT Systems and Application Support which ensures all aspects of systems development, support and maintenance as well as ICT training and help desk support services.
Institutional Support Services
Divisional Manager: Ms. Mabatho Zungu
The Institutional Support Services Division is responsible to optimise facilities’ usage and provide adequate and appropriate functional space in Parliament by creating a conducive working environment.
The division provides the following services:
- Heritage and Artworks
- Safety, Health and environment